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Administrative Assistant Redwood City, CA - Church Campus

Administrative Assistant

Full Time • Redwood City, CA - Church Campus
Responsive recruiter
Peninsula Covenant Church (PCC) is a vibrant and forward-thinking church in Redwood City comprised of both traditional and community-based ministries:  Worship, Adult, Youth, Children, Missions (local and international), School-Aged Child Care, Preschool, PE+, and our Community Center.  Employing over 180 individuals, PCC actively cultivates a culture of collaboration, personal growth, and fun across all teams.  In order to thrive at PCC, we look for staff who share our vision and live within our staff values:  Seeking Jesus First; Being Humble; Having Hard Conversations; Staying Hungry; Extending Grace; and Prioritizing Team.

VISION OF PCC
To empower generations to passionately follow Jesus one person at a time.

PRINCIPLE OBJECTIVE
Provide administrative and clerical support for the Spiritual Formation Pastor and the programs within that ministry.  Manage adult members within the church database and provide regular reporting to the Spiritual Formation Team. This position will support various main office functions, including preparing  and responding to written and electronic correspondences, answering phones, monitoring office inventory and ordering supplies, maintaining calendars, and various other assignments as needed. Ensure communication across departments and to the congregation.

PRINCIPLE WORKING RELATIONSHIP
This position reports to the Spiritual Formation Pastor and collaborates closely with the Lead Pastor’s senior administrator.  It interfaces with all ministries throughout PCC and has direct contact with church members, volunteers, and the broader community. 

SUMMARY OF KEY RESPONSIBILITIES 
  • Database records maintenance, support, and training.
  • Manage inter-department and volunteer communication
  • Departmental calendaring and coordination
  • Provide administrative support in the following areas:
    • Event planning including promotion, registration support, facilities or rentals, internal and external communication, and budget tracking.
    • Support staff and volunteers with technology for check-in systems, reports, database and workflow resources
    • Support for department leads to help communicate items to appropriate teams at PCC
  • Support ministry’s external communications with coordination, design and delivery
  • Manage email and mail communication to volunteer teams, the congregation at-large, outside groups, and individuals. 
  • Oversee and provide for the production of internal and external publications for the Spiritual Formation  team. Create and maintain templates, forms, and procedures for regular and special communications.
  • Provide administrative support for the Spiritual Formation Pastor in the following areas:
    • Track purchases and prepare expense reports; support budget development
    • Manage attendance tracking data
    • Prepare agendas and handouts for events
    • Track volunteer availability and scheduling
    • Administer Community Care program
  • General reception and office duties
    • Ensure a welcoming environment for volunteers and guests
    • Phones, mail, deliveries, office equipment support
    • Organize meeting space, offices, and storage. 
    • Ensure supplies are available and orders as necessary
PROFILE SKILLS AND CORE COMPETENCIES 
  • Mission-minded faithful follower of Jesus
  • Bachelor’s degree desired
  • 4+ years experience as an administrative assistant
  • Experience in a church, school or community setting is highly preferred
  • Excellent interpersonal skills, including the ability to work as a member of a team, communicate openly, and assist others
  • Strong verbal and written communication skills
  • Strong organizational skills and attention to detail
  • Skilled at adaptability, problem-solving, prioritizing and time management
  • Must act with integrity, professionalism, and confidentiality
  • Proficient with Mac, PC, Google Calendar/Docs/Sheets, MS Office, and familiar with database software.
PHYSICAL REQUIREMENTS
  • Extensive walking on 14-acre campus in all weather conditions, including stairs required
  • Must have a clean, current  DMV record
  • Must be able to lift, transport and set up equipment up to 20 pounds
  • Provide a DOJ background clearance
  • Must adhere to and model PCC’s Safe Church policies
WORKWEEK
  • This job is Full-time with an average of 40 hours per week.  
  • This position is generally Monday through Friday with occasional weekends and evenings.
Compensation: $28.85 - $31.16 per hour

 

Peninsula Covenant Church is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation based on an individual's race (including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, religion, national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender (including gender identity and gender expression), age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws. PCC is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.


PCC, as a legally recognized religious organization, can and may prefer applicants based on religion and related values in order to hire staff members who agree with and live out the church's beliefs.





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U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.